The full event lifecycle, connected
Each module shares the same data, so an event flows from a draft idea to a verified certificate without re-entry.
Approvals nobody has to chase
Organizer → HOD → module → IQAC, configured per institution
Every event moves through a configurable chain with skippable levels. Status is explicit at every step, so nobody chases signatures over email.
- Per-unit and per-module approval gates
- Skippable levels and parallel reviewers
- Clear status: pending, approved, changes requested, rejected
Only eligible students can register
Eligibility as a rule, not a spreadsheet
Students hold memberships across departments and clubs with a year-of-study attribute. Events scope eligibility by reusable audiences and register in one tap.
- Reusable audiences: org-unit set plus year range
- Custom questions, waitlist, organizer shortlisting
- Eligibility checked and previewed at registration
Attendance in one scan, no paper rosters
Scan at the gate, status flips instantly
Approved registrants get a scannable pass. A gate scan marks them attended, blocks duplicate scans, and closes the loop without paper rosters.
- Signed QR pass per registration
- Camera scan from any volunteer's phone
- Duplicate-scan protection at the gate
Signed certificates, issued in bulk
From attended to signed PDF, automatically
Batch-render certificates from a template, merge participant and event details, sign, and publish. A public verification URL lets recruiters confirm authenticity.
- Template-driven, bulk issuance
- Digital signature and tamper-evident IDs
- Recruiter-facing verification page
AQAR evidence ready year-round, not the week before NAAC
AQAR data captured as events happen
Tag events to NAAC criteria, capture close-out outcomes, and export AQAR-shaped reports. IQAC sees completeness by criterion, quarter, and academic year.
- Criterion tagging on every event
- Completeness dashboard for IQAC
- PDF and Excel exports matching AQAR layouts
No double-booked venues, ever
Conflicts blocked the moment an event is approved
Book halls inside the event flow. Conflicts are blocked at the database level, and reservations track the parent event's approval state automatically.
- Conflict-free slots enforced at the data layer
- Reservation status mirrors event approval
- Auto-decline notices when a slot is reassigned
OD letters without the cabin runs
Replace the paper slip and the signature queue
Every approved registration can auto-draft an On-Duty letter, route it through HOD and Principal, and email the signed PDF to the right faculty.
- Auto-filled from registration and event data
- HOD and Principal signature chain
- Signed PDF delivered to handling faculty
Feedback that feeds your reports
Mandatory feedback, captured cleanly
Design per-event feedback with the same question engine as registration. Responses feed straight into IQAC outcomes with live response rates.
- Custom and templated feedback forms
- Anonymous mode with duplicate protection
- Per-question export for outcomes reporting
See it on your campus
Start with one department, or talk to us about a campus-wide rollout.